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Welcome to the Student Employment website. 

If you will be a new student employee, one document that you must complete once you have been hired into a position is the Federal I-9 Employment Eligibility Form.  This form is a two-step process. 

  • Step One:  In your hire approval email from you will be instructed on how to complete the online form in Workday.

  • Step Two:  You will need to bring valid documentation per the federal regulations to an I-9 Center for verification of your employment eligibility

Failure to complete the Federal I-9 within three business days of your hire start date will result in termination of your position.

Important Links
  • Dashboard

    Click here to review jobs you've recently applied for and to update your JobMail Subscription.

  • Enter your Timesheet

    Click here to acces your etimesheet via TimesheetX.  If the end date of your job is in the past, you must select "All" to display all of your jobs in order to access your timesheets.

  • Find a Job

    Conduct either quick or advanced searches for available jobs. Submit an online job application.

  • Manage JobMail

    Be the first to know when jobs matching your criteria become available. 

  • Social Security Number Update

    Select this link to update your social security number (SSN) in the student database.  Your Workday account will be updated within one business day.

Helpful Links/Forms

Aug 26, 2023  Summer Employment Ends

Aug 27, 2023  Academic Year & 50/50 Split Begins

Oct 15 - 21, 2023  October Recess - students can work up to 40 hours

Nov 19 - 25, 2023  November Recess - students can work up to 40 hours

Dec 24, 2023 - Jan 13, 2024  Winter Recess - students can work up to 40 hours

Jan 13, 2024 Last day December graduates can work

Mar 10 - 23, 2024   Spring Recess - students can work up to 40 hours

May 11, 2024  Academic Year and 50/50 Split Ends

Aug 24, 2024 Summer Employment Ends

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Information / News
    • Time sheet Deadline
      • Students must submit their weekly time sheet by Monday at 8am
      • Supervisors must aprpove timesheets by Monday at 3pm
    • W-2s:  For instructions on viewing, printing, or accessing your W-2.
    • Consent to receive your W-2 electronically
    • If you have graduated, contact to update your mailing address or to request a duplicate form.
    • Tax information: Don't forget to check out our Taxation page for updated info on filing, etc. Yale's Federal ID # 06-0646973
    • Student Pay Rates May 28, 2023-Dec 30, 2023:  Level 1: $15.00, Level 2: $15.60, Level 3: $16.25
  • Payroll Schedules

  • Student Employee Payroll Toolbox