The Federal I-9 form verifies eligibility for employment.  All employees must complete this form and have their documents verified within three business days of the hire start date.   Employee Services manages the I-9 process.  Information regarding the process and document verification can be found here.

How are students notified of the I-9 requirement?

New hourly student hires are sent a "New to Payroll" email that gives the students information regarding Yale's partnership with Equifax, Yale's I-9 provider.  The email also contains information on how to complete timesheets and the respective deadlines. 

New student employees who are receiving non-hourly payments are not sent an email as the information regarding the non-hourly payment, along with required employment forms, should be communicated to the student from the hiring department.

What if a student does not complete the Federal I-9 form prior to beginning work or receiving payment?

Students who have not yet completed their Federal Form I-9 (submission of form and document verification) will have their hourly and non-hourly positions closed until the Federal I-9 process is completed.   Students are notified that their position will be closed due to an incomplete Federal Form I-9 and they are advised to notify Student Employment once this form has been successfully completed.