As a member of the Yale Conferences & Events (YC&E) department and reporting to a YC&E Staff member, a Conferences & Events Intern (C&E Intern) is responsible for supporting a wide range of department conferences, events, and projects both virtually and in person. As support for the YC&E team, a Conferences & Events Intern contributes to short- and long-term planning, including coordinating all aspects of event management and logistical operations. Logistics planning tasks can include housing guests, booking meeting space, food and beverage, transportation, audio-visual services, custodial, and hotels, along with managing online registration. C&E interns also assist the team with creating proposals, budgets, and final invoices for conferences, events, and programs.  

This position will also support YC&E exclusively managed venues on Yale’s campus. Venue management responsibilities include opening and closing the venue, overseeing caterers and other vendors and assisting clients with building-related needs. Additionally, they will provide technical support for virtual and hybrid events via Zoom and other platforms ensuring that the experience of program participants meets Yale’s standard of excellence.  C&E Interns may also support a wide range of marketing and communications projects, such as managing social media accounts, preparing promotional materials and presentations, assisting with photography and graphic design, and managing newsletter and website content as needed. 

The Conferences & Events Interns are expected to cultivate and develop beneficial relationships with internal and external service providers and serve as a liaison with numerous university departments and external organizations. The C&E Intern will provide on-site comprehensive management as dictated by programs, maintaining a high level of customer service while demonstrating responsiveness and professionalism. The C&E Intern will utilize multiple computer-based and event management database systems. They will also assist with general office support, managing walk-ins, schedules, day-to-day tasks, and miscellaneous duties as assigned.